University of Connecticut University of UC Title Fallback Connecticut

Proposal Responsibilities

The development and assembly of the various components of the proposal as well as complying with sponsor and institutional requirements is a shared relationship between the Principal Investigator, their academic unit and Dean’s office, and the Sponsored Program Services. The following chart summarizes the distribution of responsibilities.

 

Proposal Preparation Responsibility

PI/Dept.

Dept. Head/ Dean/ Director/ VPR

SPS

Identifies appropriate funding opportunities

X

Reads proposal solicitation for requirements

X

Prepares full proposal as required by the sponsor (including all sponsor required forms)

X

Requests and documents approval and certification for Cost Share

X

X

Completes Internal Proposal Review form (IPR) and Cost Share Approval form as appropriate and routes form(s) for signatures

X

Completes significant financial interest disclosure form (SFID) and routes to Pre-Award Services

X

Develops budget and justification to accomplish proposed scope of work

X

Provides initial proposal elements to SPS no later than 5 business days in advance of sponsor deadline (minimum requirements to initiate review: Completed internal forms, proposal guidelines, itemized budget, detailed budget justification)

X

Revises and corrects proposal after SPS review; provides revised/corrected documents to Pre-Award Services

X

Works with the Purchasing Office to develop Small Business/Minority Subcontracting Plan if required

X

 

Review and Approval Responsibility

PI/Dept.

Dept. Head/ Dean/ Director/ VPR

SPS

Assures proposed project is appropriate and consistent with departmental and institutional mission

X

Assures proposed project has qualified personnel and adequate space

X

Indicates approval of draft proposal by signing IPRF Certifications

X

Approves and certifies Cost Share for the Department, School or College

X

Reviews IPRF for content and completion

X

Reviews SFID and forwards for further inquiry/action if appropriate

X

Evaluates and approves required and voluntary Cost Share for the University

X

Reviews budget for appropriate Salaries, Fringe Benefits, Tuition, Indirect/F&A, and projected escalations; checks calculations for accuracy

X

Reviews initial proposal elements and requests outstanding documents

X

Reviews proposal for compliance with sponsor requirements and provides feedback

X

Approves proposal, serves as authorized signatory and institutional representative

X

 

Submission and Post-Submission Responsibility

PI/Dept.

Dept. Head/ Dean/ Director/ VPR

SPS

Submits approved hardcopy (paper) proposal to sponsor. Submits approved electronic proposal if sponsor allows e-submisson by PI/Dept.

X

Submits approved electronic proposal to sponsor if sponsor requires e-submission by institutional representative

X

Submits Small Business/Minority Subcontracting Plan

X

Maintains proposal pending files and database

X

Prepares Post-Submission Sponsor Request materials (Just-In-Time information, revised budgets, additional forms, etc.) and submits to SPS

X

Reviews Post-Submission Sponsor Request materials, provides feedback, submits final materials to sponsor

X

 

Revised  3/15/11