The Sponsored Program Services (SPS) Pre-Award Grant Assistant compiles the proposal materials and date/time stamps as received.
In order of receipt, the SPS Pre-Award Grant Assistant enters the proposal information into InfoEd, prepares a proposal file and forwards to the Pre-Award Specialist.
The SPS Pre-Award Specialist reviews the proposal materials to ensure compliance with institutional and sponsor policies.
When the proposal review has been completed, the SPS Pre-Award Specialist informs the principal investigator and/or department administrator of any changes to be made. It is the responsibility of the principal investigator and/or department administrator to make the changes.
The SPS Pre-Award Specialist forwards the proposal to the University’s authorized representative for review, approval and signature.
For paper proposals or electronic submissions by the principal investigator, SPS returns the signed forms to the principal investigator or department administrator. It is the responsibility of the principal investigator or department administrator to submit the final proposal to the sponsor. A full copy of the proposal should be forwarded to SPS.
For electronic submissions by SPS, the Pre-Award Specialist submits the final proposal to the sponsor. A full copy of the proposal is filed and is accessible to the principal investigator and department administrator via InfoEd.
The PI and/or department administrator should monitor submission of the proposal through sponsor acceptance of the proposal for review. This can be done via e-mail from Grants.gov or directly from the sponsor. If there are errors requiring correction, the PI and/or department administrator makes the necessary corrections and contacts SPS to resubmit.