University of Connecticut University of UC Title Fallback Connecticut

Post-Award Grants & Contracts Specialist I or II

The Office of the Vice President for Research, Sponsored Program Services (OVPR-SPS) at the University of Connecticut (UConn) is seeking an energetic, skilled and engaged financial professional with experience in post-award grant management services to join our team.

Under the direction of a Team Lead supervisor in the OVPR-SPS, this position provides specialized professional administrative guidance, oversight and assistance to faculty, departmental and shared service staff. OVPR-SPS facilitates University research and sponsored program activity by helping to ensure the institution meets its financial, compliance and reporting obligations to our sponsoring agencies in a timely and proficient manner, and by helping to ensure expenses charged to sponsored awards are consistent with federal and state laws, sponsor terms and conditions and University policy and procedures.

Representative duties will include: Providing assistance to faculty and staff in the setup, financial management and reporting of sponsored project accounts; serving as the University liaison with the sponsor in the negotiation of changes to sponsored research commitments, budget adjustments, changes in scope and project extensions; working closely with staff and key constituencies; collecting and monitoring subrecipient entity activity to evaluate and mitigate risk; exercising sound judgment in clarifying and resolving financial and other issues of concern; maintaining complete records and documentation; assisting with the billing or collection of monies in a variety of forms; making recommendations for improvement of current practices; and other duties as assigned.

Additional duties performed at the level of Grants and Contracts Specialist II (UCP VII) include: handling of a project portfolio of significant complexity, requiring an advanced level of knowledge and experience; coordinating and prioritizing team workload and/or implementing, managing, and being a change agent of a functional, operational or high-risk area of responsibility (i.e., subaward oversight, closeout management, tracking high-risk metrics, over the cap salaries, salary limitation awards and cost transfers, etc.); developing and presenting training materials and serving as a resource to colleagues both internal and external to Sponsored Program Services; contributes to workflow, business process and policy improvements.

Minimum qualifications include: Bachelor’s degree and four years of related experience, or eight years of experience in a business organization or government agency involving accounting, budgeting and contracting; thorough knowledge of federal laws and regulations regarding grants and contracts; experience developing budgets, performing financial transactions and preparing financial reports in a timely and accurate manner; excellent verbal and written communication and interpersonal skills; customer-service orientation and experience working with a diverse constituency; effective time management, follow-through, and organizational skills; ability to work well flexibly, independently, and as a contributing member of a team; ability to work a flexible schedule to ensure that deadlines can be met.

Additional minimum qualifications to be considered for the rank of Grants & Contracts Specialist II (UCP VII) include: Ability to write and interpret technical contract language and understand its implications; ability to effectively communicate with and serve as liaison between granting agencies, University Administration and principal investigators; ability to develop and deliver technical training.

Preferred qualifications include: Bachelor’s or advanced degree in business, accounting or an appropriate field; Certified Research Administrator certification; in-depth knowledge of OMB Uniform Guidance; ability to prepare/create reports using a reporting system (such as WebFocus); ability to problem-solve and maintain professional composure while working under pressure of internal and external deadlines; experience working in an institution of Higher Education.

Rank and salary will be commensurate with qualifications and experience. For a full list of duties and responsibilities please refer to the position descriptions located at http://research.uconn.edu/careers/.

Applications must be submitted through the UConn Jobs website at: http://hr.uconn.edu/jobs/, and should include a cover letter and resume demonstrating how the qualifications and requirements of the position are met, and contact information for three professional references.

Review of applications will begin immediately and continue until the position is filled. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

For confidential inquiries or additional information please contact:
Laurie Pudlo, Administrative Manager
Office of the Vice President for Research
University of Connecticut
laurie.pudlo@uconn.edu
860-486-4247

The University of Connecticut is an EEO/AA employer. Search #2017330.

The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 20 public universities in the nation according to the 2017 U.S. News and World Report. In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.

 

 

Job Descriptions

Central Services Specialist 1 (Post-Award) – Grants and Contracts Specialist I (UCP 6)

Job Summary

Under the direction of a Team Leader in the Office of the Vice President for Research, Sponsored Programs Services, this position provides specialized professional administrative (finance, compliance and technical) guidance, oversight and assistance to faculty and staff to facilitate University research and sponsored program activity, in accordance with federal and state laws, sponsor guidelines and University policy and procedure. This position resides in the Central Administration of post-award activities, as opposed to the Shared Services Unit.

Responsibilities

  1. Maintain knowledge of and interpret applicable policies, statutes, regulations, guidance and procedures related to the application, receipt and administration of grants and contracts.
  2. Provide technical assistance, guidance and oversight to researchers and University constituents in the solicitation and receipt of sponsored project funding.
  3. Ensure the accurate set-up of sponsored award accounts in InfoEd and KFS to facilitate tracking and reporting, which includes the assignment of University project account numbers.
  4. Monitor sponsored account activity for unallowable and F&A type costs, and serve as University-liaison with sponsoring agency in the negotiation of terms, budget revisions, changes in scope and effort commitments or no cost extensions, as required.
  5. Monitor accounts receivable and fund balances to protect against deficits and improper expenditures. Prepare and enter journal vouchers and financial transactions to record billings or account adjustments.
  6. Prepare and submit financial reports, invoices, or related documents required for the billing and collection or transmittal of funding from sponsors to the University.
  7. Responsible for developing, preparing, and maintenance of financial report documentation and work papers that accurately represent UConn’s financial expenses to sponsors. Work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income and all other facets involved in the accurate reporting of a sponsored project.
  8. Collect and monitor information obtained from the subrecipient in order to evaluate the subrecipient entity’s risk.
  9. Analyze and resolve problems and discrepancies related to financial compliance or availability of funds.
  10. Assist with the billing or collection of monies in a variety of forms, including checks, wire transfers, online drawdowns or other automated payment methods.
  11. Provide guidance and serve as a resource to colleagues both internal and external to Sponsored Program Services.
  12. Exercises sound judgment in clarifying and resolving issues of concern. Maintains complete records and documentation.
  13. Makes ongoing recommendations for improvement of current practices.
  14. Performs other tasks as requested.

Minimum Qualifications

  1. Bachelor’s Degree and four years of related experience; OR Eight years of experience in a business organization or governmental agency performing grants and contracts administration.
  2. Thorough knowledge of federal laws and regulations pertaining to grant and contract administration.
  3. Demonstrated experience developing budgets or performing financial transactions, including preparation of financial reports.
  4. Excellent verbal and written communication and interpersonal skills.
  5. Customer service orientation and experience working with a diverse constituency.
  6. Effective time management, follow-through, and organizational skills.
  7. Ability to work well flexibly, independently, and as a contributing member of a team.
  8. Ability to work a flexible schedule to ensure that deadlines can be met.

Preferred Qualifications

  1. Bachelor’s or advanced degree in business, accounting or an appropriate field.
  2. Certified Research Administrator (CRA).
  3. High level of comfort and proficiency with technology/electronic tools, including web and Internet applications, spreadsheets and databases.
  4. Experience using an electronic research administration system and/or financial systems.
  5. Thorough working knowledge of database administration and other related software.
  6. Experience using a financial system (such as KFS).
  7. Knowledge of current developments in research administration.
  8. Experience working with faculty in higher education/and or research administration.

 

 

Central Services Specialist 2 (Post-Award) – Grants and Contracts Specialist II (UCP 7)

Job Summary

Under the direction of the designated Team Leader in the Office of the Vice President for Research, Sponsored Program Services, this position provides technical assistance and oversight in the review, budgeting, negotiation, compliance, and financial management of sponsored program activity. This position resides in the Central Administration of post-award activities.

Responsibilities

  1. Maintain knowledge of and interpret applicable policies, statutes, regulations, guidance and procedures related to the application, receipt and administration of grants and contracts.
  2. Provide technical assistance, guidance and oversight to researchers and University constituents in the solicitation and receipt of sponsored project funding.
  3. Ensure the accurate set-up of sponsored award accounts in InfoEd and KFS to facilitate tracking and reporting, which includes the assignment of University project account numbers.
  4. Monitor sponsored account activity for unallowable and F&A type costs, and serve as University-liaison with sponsoring agency in the negotiation of terms, budget revisions, changes in scope and effort commitments or no cost extensions, as required.
  5. Monitor accounts receivable and fund balances to protect against deficits and improper expenditures. Prepare and enter journal vouchers and financial transactions to record billings or account adjustments.
  6. Prepare and submit financial reports, invoices, or related documents required for the billing and collection or transmittal of funding from sponsors to the University.
  7. Responsible for developing, preparing, and maintenance of financial report documentation and work papers that accurately represent UConn’s financial expenses to sponsors. Work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income and all other facets involved in the accurate reporting of a sponsored project.
  8. Collect and monitor information obtained from the subrecipient in order to evaluate the subrecipient entity’s risk.
  9. Provide routine handling of a project portfolio of significant complexity, requiring an advanced level of knowledge and experience.
  10. Coordinate and prioritize workload for a team and/or implement, manage, and be a change agent of a functional, operational or high-risk area of responsibility (i.e. subaward oversight, closeout management, over the cap salaries, salary limitation awards and tracking high-risk metrics, cost transfers, etc.).
  11. Analyze and resolve problems and discrepancies related to financial compliance or availability of funds.
  12. Assist with the billing or collection of monies in a variety of forms, including checks, wire transfers, online drawdowns or other automated payment methods.
  13. Provide guidance, develop and present training materials and serve as a resource to colleagues both internal and external to Sponsored Program Services.
  14. Contributes to workflow, process and policy improvements.
  15. Performs related duties as required.

Minimum Qualifications

  1. Bachelor’s Degree and four years of related experience; OR Eight years of experience in a business organization or governmental agency performing grants and contracts administration.
  2. Demonstrated thorough knowledge of federal laws and regulations pertaining to grant and contract administration with knowledge of current developments in research administration.
  3. Experience using Financial Systems (such as KFS) and/or electronic database/records management systems (such as InfoEd).
  4. Demonstrated ability to write and interpret technical contract language and understand its implications.
  5. Ability to develop and deliver technical training.
  6. Excellent accuracy and written communication skills.
  7. Excellent interpersonal and verbal communication skills.
  8. Demonstrated ability to effectively communicate with and serve as a liaison between granting agencies, University administration and principal investigators.
  9. Ability to work well flexibly, independently, and as a contributing member of a team.
  10. Ability to work flexible schedule to ensure that deadlines can be met.

Preferred Qualifications

  1. Bachelor’s or advanced degree in business, accounting or an appropriate field.
  2. Certified Research Administrator (CRA).
  3. In-depth knowledge of OMB Uniform Guidance.
  4. Ability to prepare/create reports using a reporting system (such as WebFocus).
  5. Ability to problem-solve and maintain professional composure while working under pressure of internal and external deadlines.
  6. Experience working in an institution of Higher Education.